ELD, DVIR & Fuel Tax Compliance
Speed up processes and submit accurate data with Navistream DOT-compliant solution
Compliance is necessary to keep your fleet safe, productive and operational while having non-inspected vehicles, incorrect IFTA reports or inaccurate logbooks results in fines, potential down-time and ultimately hurts your bottom line.
Navistream’s workflow ensures compliance with HOS, RODS, DVIR and Fuel Tax Mileage.
What is the ELD mandate?
The ELD Mandate has been in effect since December 18, 2017, in the United States and since January 1st, 2023, in Canada. The mandate requires all commercial motor vehicles (CMV) to have an electronic logging device (ELD) on board to comply with the Federal Motor Carrier Safety Administration (FMCSA) and Transport Canada regulations. ELDs have replaced all existing paper logs used to record Hours of Service (HOS).
Hours of Services (HOS)
E-logs eliminate the hassle and the costs associated with paper logs. Navistream intuitive electronic logging device (ELD) was designed with drivers in mind, which will provide them with considerable savings in terms of time and effort: save as much as 30 minutes a day per driver. When truck drivers log into our electronic logbook software, hours of service are immediately tracked.
In addition to being time-consuming, manual paper-based systems are often inaccurate and incomplete. By monitoring drivers’ hours in real time, Navistream provides dispatchers with accurate information about truck driver availability, including duty status, driving time, and remaining hours of service.
- Make the HOS process simple and hassle-free
- Save time and money by eliminating 2.5 hours a week of data entry
- Improve driver safety and productivity
- Avoid hours of service violations
- Eliminate costs associated with breaches in compliance
- Adopt environmentally friendly business practices
What is DVIR?
As specified by the Commercial Vehicle Driver’s Hours of Service Regulations, a Driver Vehicle Inspection Report (DVIR) needs to be completed and submitted by drivers on a daily basis for each vehicle they operate. The purpose of the report is to check the state of several aspects of the vehicle and its equipment – including brakes, couplings, lights and tires, and indicate safety defects or mechanical problems. It pushes the driver to inspect his vehicle carefully before and and after every trip. The pre-trip inspection consists of reviewing the last DVIR completed on the vehicle and repairing any defects prior to starting a new shift.
Driver Vehicle Inspection Report (DVIR)
With Navistream, drivers go through the entire vehicle inspection process electronically through an easy-to-use, fast and intuitive interface, saving hours of handwritten logs! Most major and minor defects are already recorded within the system, so drivers just need to click on the appropriate deficiencies. Once pre-trip and post-trip inspections are completed, DVIRs are reviewed by operations staff and mechanics who identify and monitor vehicles requiring maintenance.
- Decrease paperwork time for your drivers
- Prevent downtime from breakdowns
- Provide safety to drivers and others on the road
- Easily flag non-inspected or DVIR failed vehicles
- Get access to DVIR reports
- Lower the risk of compliance breaches
- Decrease in paper usage helps the environment
What is IFTA?
When transporting goods or passengers across several states, motor carriers must comply with the International Fuel Tax Agreement (IFTA). This agreement between the Canadian provinces and 48 American states facilitates the way transportation companies report and pay fuel taxes. As a result of IFTA, carriers just need to file a single quarterly fuel tax report to their base jurisdiction even though they have traveled in other IFTA jurisdictions. Fuel taxes are then redistributed between states depending on where the fuel was consumed. Concretely, if truck drivers pay fuel tax at the pump in a state but burn it in another state, fuel tax equalization between states must ensue.
Motor carriers are required to pay more tax in the state where they use more fuel. The IFTA report determines which states owe you a refund and which states should be paid tax. That is why it is important for truck drivers to retain all of their fuel receipts and trip sheets, so they can prove when / where / how much fuel they purchased and when / where they used it. However, with our on-board fuel tracking device, drivers no longer need to worry about these details. Fuel tax reports are automatically generated within the platform, relieving drivers of the hassle of completing fuel consumption-related files.
Fuel Tax Mileage Report
Look for our new report coming in early 2023!